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12 Month Wedding Planning Checklist from Start to Finish

Congratulations on your engagement! You have finally taken that big step, and now the fun begins. The months ahead will bring lots of excitement as you plan every detail of your wedding day. But with so much to do leading up to the big event, it’s no wonder many couples feel overwhelmed at times!

From the typical questions like “When should we send out our save-the-dates?” and “What kind of flowers will I need for my centerpieces?”, to the not-so-typical ones like “Who should pay for what when it comes to the rehearsal dinner?” – there’s a lot to think about, so I’ve put together this lovely organised wedding planning checklist to help you out!

While you can always ask your wedding planner or Google whatever is on your mind, I’ve rounded up all – or a lot of the questions you might have in one place so that throughout your planning process, you can refer back to this wedding planning checklist and feel confident that you’re on track.

So, whether you’re just getting started or are in the thick of things, here’s everything you need to bring your dream wedding to life.

Bride and groom surrounded by yellow foliage

12 Months Out Wedding Planning Checklist

Have A Realistic Budget

While it’s true that your wedding day is one of the most important days of your life, it’s also true that it will cost you a lot to host a wedding. That’s why it’s so important to plan ahead and set a budget.

The first thing to do is to determine how much money you’re willing to spend on your dream wedding. It can be tough, especially if you’ve only been dating for a few months, but try to envision how you’d like your special day to look and feel and then try to estimate how much money that would cost.

Then think about what parts of the wedding are truly non-negotiable—your dress, the food, the venue—and add some extra money just in case. You’ll want a little wiggle room when it comes time to send out those save-the-date cards!

You may be surprised at how much some wedding vendors cost, after all did you know the AVERAGE wedding in Australia hovers around the $35-40k mark? Thats a lot of money! As a wedding photographer I know that many people an=llocate up to 30% of their entire budget on wedding photography costs.

Make a Guest List

This will be determined by a number of factors—your budget, your venue’s capacity, and how many people you’re willing to have in your wedding party. Once you’ve figured out those basics, then it’s time to start making some tough decisions about who gets an invite and who doesn’t. Family members can be tricky (you don’t want to hurt anyone’s feelings!) but try to remember that at the end of the day this is YOUR day, and you should invite the people that mean the most to you.

Moreover, be reminded that wedding venues often have minimums, so if you’re planning on inviting 50 people, it doesn’t make sense to pay for the 100-person venue. Make sure everyone who’s really important to you and your fiancé will be invited before adding in anyone else— it’s all about prioritizing!

Have a Professional Wedding Planner

This isn’t for everyone, but if you’re feeling a little overwhelmed by the thought of planning your own wedding (or don’t have anyone else to help out), it might be worth considering hiring a professional. Wedding planners can often get discounts at vendors and venues, which means they could save you money in the long run. They’ll also handle all the nitty-gritty details on your big day so that you can relax and enjoy yourself! After all, your wedding is a celebration of your love, not another stressful to-do list!

Decide on the Formality and Overall Theme

Ahh, the fun part. This is often one of the first things couples think about when they start wedding planning, but it’s actually not that important in the grand scheme of things. Whether you want a formal or informal affair should be based on what will make YOU and YOUR GUESTS most comfortable. If everyone would have more fun at a backyard BBQ than a stuffy ballroom reception, then go for the relaxed vibe!

The same goes for your overall theme – if you’re not into “theme” weddings, don’t force it just because someone told you it would be cute (trust me, I’ve seen some cringe-worthy results).

The important thing is that you’ll be married at the end of the day, so focus on what will make that happen as seamlessly and stress-free as possible. From a logistics standpoint, it’s usually easier to go with a more formal wedding since there are fewer variables to worry about (food/drink, music, decorations, etc.). But if you have your heart set on a certain type of ceremony or reception, then by all means go for it! It’s YOUR wedding after all. 🙂

Select the Venue & Caterer

Once you’ve got a good idea of what kind of wedding you want, it’s time to start thinking about where it will take place. If you’re having a formal affair, then chances are you’ll need to rent out a banquet hall or similar type of venue. For more casual weddings, there are tons of great outdoor locations that can save you money on rental fees (just make sure to have a backup plan in case the weather doesn’t cooperate!).

And don’t forget about the food! Whether you opt for full-service catering or just some finger foods and drinks, be sure to choose something that fits both your budget and your guest list.

The most important thing is not to stress too much over the details – at the end of the day, as long as you’re married to the love of your life, everything else is just icing on the cake.

Bride and groom on old Adelaide Police Barracks

11 Months Out Wedding Planning Checklist

Choose a Color Theme and Start Thinking of Overall Design

Once you’ve figured out your date, location, and guest list, it’s time to start thinking about the overall design of your wedding. Your color palette is one of the first elements you’ll want to decide on – this will also help you pick bridesmaid dresses, flowers, and other decorations that fit both your personality and your budget. Keep in mind that darker colors can actually make spaces feel more intimate (and less expensive!), while lighter colors tend to make spaces feel airy and open.

If you’re not sure where to start with color, consider bringing a few photos of locations or Pinterest boards with you when meeting with vendors – they may have some suggestions based on their experience working in similar venues.

Consider Staffing Quick-Booking Vendors, Such as the Photographer, Orchestra, DJ and the Videographer

While you may be tempted to save money by hiring vendors who are still looking for bookings, keep in mind that these professionals are usually popular for a reason – they’re good at what they do! Not only will booking early ensure that you get the best possible price from these professional services, but it will also give you peace of mind knowing that your vendor team is already locked in and ready to help make your wedding day perfect.

Wedding cake on display at Hilton Adelaide

10 Months Out To Do List

Start Shopping for Your Wedding Dress

The Hunt Begins! Yes, it’s finally time to start shopping for your wedding dress! If you don’t already have a good idea of what style you want, schedule some appointments with different bridal boutiques and try on as many dresses as possible. It can be helpful to bring along a few photos of dresses you like (or even better, links to specific gowns online) so that the salespeople can get an idea of your taste. Also, be sure to ask about alteration fees when trying on gowns – this will help you budget for any necessary changes down the road.

Reservation of Hotel Room Blocks for All Your Wedding Guests

If you’re having a destination wedding or your guests are coming from out of town, it’s a nice gesture to book hotel-room blocks at one or more local hotels. Not only will this help ensure that your guests have a place to stay, but blocking rooms usually comes with perks like discounted rates and sometimes even complimentary breakfast! You can typically reserve room blocks by contacting the hotel directly – just be sure to do so well in advance (at least 6 months), as popular wedding dates often fill up quickly.

Take Engagement Photos

This is a great way to get comfortable in front of the camera before your big day – and it’s also a fun activity that you can do together! Be sure to pick a photographer whose style you love and try to schedule your session for a time when you know the lighting at your venue will be similar. This will help make sure that your photos match the overall feel of your wedding.

Start Looking at Invitations

Traditionally, invitations go out six to eight weeks before the wedding, so now’s a good time to start browsing stationery. If you’re not big on DIY projects, there are plenty of great sites that offer beautiful (and customizable) pre-made Invitations suites that will save you both time and money in the long run. Plus, if you’ve already got your heart set on a particular design or style, getting started early will give you ample time to track down those hard-to-find elements.

Carrying her in front of sunset

9 Months Out

Buy Your Wedding Dress

Wedding dresses can take up to six months to be produced, so it’s best to start shopping early. When you go to your first appointment, bring a few photos of styles you like and a friend (or two) whose opinion you trust. Once you find the one, you’ll need to leave a deposit and schedule fittings. If your dress needs a lot of alterations, plan on making at least three trips to the tailor before your big day.

Send Save the Dates

This matters because the sooner you let your guests know about the date of your wedding, the better. This way, they can save the date and make sure that they are available to attend. Send out your save-the dates as soon as possible so that your guests have plenty of time to plan accordingly.

bridesmaids helping sort out wedding dress

8 Months Out

Register for Gifts

Be sure to register for gifts at least 7 to 8 months in advance of your wedding date. This will give your guests plenty of time to shop and ensure that you get the items you really want. Most couples register for household items like dishes, towels, and small appliances, but feel free to include anything else you think you might need or want, like camping gear or a new set of golf clubs. And don’t forget to take advantage of any registry completion discounts offered by stores – these can help offset the cost of purchasing the remaining items on your own.

Choose the Bridesmaids’ Attire and Arrange Fittings for the Following Month

Once you have your venue and date booked, it’s time to start thinking about what your bridesmaids will wear. It can take some time to find the right style and color for each of your girls, so start early and allow at least two months for the ordering process. Be sure to schedule fittings well in advance of the big day so that any necessary alterations can be made long before the wedding.

Meet With Potential Florists

Your wedding flowers will play a big role in setting the overall tone and style of your big day, so it’s important to find a florist you click with early on in the planning process. Schedule consultations with a few different vendors – they’ll each have their own unique vision for your wedding, and you can start narrowing down which floral designs fit best with the rest of your plans.

And be sure to ask about things like delivery fees, set-up costs, and whether or not they offer discounts for ordering certain types or quantities of flowers.

bridal bouquet

7 Months Out Wedding Planning Checklist

Book the Rehearsal-Dinner Venue

Depending on your wedding venue, you may have to book a separate location for the rehearsal dinner. In that case, this is a good time to start looking into options in your area. If you’re not sure where you want to have the dinner, ask some friends and family members who live in town if they have any recommendations. You can often score great deals by booking venues during the off-season since they won’t be as busy.

Hire the Ceremony Musicians

If you’re having a religious ceremony, you’ll need to hire musicians for the ceremony. This includes an organist and/or other musicians depending on the type of service and your personal preferences. If it’s not a religious ceremony, consider hiring a string quartet or solo musician to play during the prelude, processional, interludes and recessional.

Hire an Celebrant

Hiring an officiant is one of the most important parts of wedding planning, yet it’s often overlooked. Make sure to find someone who is not only licensed to perform marriages in your state, but also somebody you feel comfortable with and who shares your vision for the perfect ceremony. Once you’ve found the right person, schedule a meeting to discuss all the details and finalize things like readings, vows, and any special traditions you want to include.

Celebrant running things

6 Months Out

Hire a Lighting Technician

Having a professional manage your lighting can really make a difference in the overall look and feel of your event. Up lighting can transform any room into something truly magical, while carefully positioned lights can help to create an intimate atmosphere. If you’re working with a tight budget, ask your venue if they have any in-house lighting technicians that you could use for the evening. Otherwise, there are plenty of great freelance options out there who would be more than happy to work with you to create your perfect vision.

bride and groom under blue lights and smoke

5 Months Out

Book Transportation for Guests, If Needed

If you’re getting married somewhere where guests will need to travel, like a destination wedding or at a venue out of town for many of your guests, consider booking a shuttle bus to transport people from the airport or their hotels to the venue and back again. It’s best if you can offer this service for free, but if you can’t pay for it yourself, ask if any of your friends and family would be willing to chip in. Then all they’ll have to worry about is showing up on time!

Book the Newlyweds’ Transportation (Limo, Specialty Car, etc.) In Advance

While the bride and groom should be the only two people to arrive at the ceremony in a limo or fancy car, it is often customary for the newlyweds to leave together in style. This can be anything from a sports car to a horse-drawn carriage, depending on your budget and personal style. If you’re thinking of going this route, make sure you book your mode of transportation early – otherwise, someone else may beat you to it!

Buy or Rent the Groom’s Tuxedo

It’s never too early to start shopping for wedding outfits, especially if you’re getting married in a high-demand season. However, most people don’t even think about the groom until much later on in the planning process. If you see something you like, snap it up! That way you’ll have time to get your tuxedo fitted so that it looks great on the big day. Of course, if budget is an issue for you and your guy, you can always rent the tux instead.

If that’s the case, make sure to reserve yours and your groomsmen’s tuxes as quickly as possible so that they have time to do any tailoring and alterations necessary.

Groom and page boy suit

4 Months Out

Choose Your Cake

You’ll probably want to choose a wedding cake that fits your venue and theme, but don’t forget about the most important part – the taste! Whether you decide to go with a traditional white cake or something more exotic (like chocolate or carrot), make sure you do a tasting first. This will allow you to talk with different bakers and see what their specialty is.

If you’re having trouble finding someone in your budget who can make exactly what you want, consider getting an approximate replica made by one bakery and adding small touches like flowers or other decorations from another bakery.

Hair and Makeup Trial

A hair and makeup trial can be a great way to test out different looks for your wedding day. The best thing about this is that you can do it from the comfort of your own home! If you’re not sure what style you want, try going online and looking at some pictures of brides. You might even find one whose hairstyle or makeup look like yours.

Wedding cake set up at Krystal Function centre

3 Months Out

Order the Invitations and Hire a Calligrapher

Once you have the details of the wedding nailed down, you can send out the invitations! Don’t wait too long to order them, though, or else you’ll have to pay for expedited shipping. Also be sure to order extra: You’ll want at least one for your own keepsake box and another for any guests that don’t RSVP.

Create or Plan Your Menu

Your menu should be created with your venue in mind. You will want to take into account the time of day, whether or not people will be sitting down, and what type of atmosphere you are trying to create. If you are having a formal sit-down dinner, you will need to choose between a plated meal or buffet style. Plated meals are more expensive but can often be seen as more elegant. Buffets are less expensive and give your guests the opportunity to mingle more during the event.

For smaller weddings or those held at lunchtime, hors d’oeuvres may suffice instead of a full meal. Your menu will also need to be appropriate for the season, as well as your venue. A catered event in Australia in July is not well-suited to a heavy stew and mashed potatoes, and an outdoor wedding in Melbourne in November can benefit from a hot cocoa bar instead of ice cream sundaes.

Brainstorm Guest Favors and Gift Bags

After you’ve decided on the menu, it’s time to start thinking about guest favors and gift bags. These are optional, of course, but they can be a nice way to thank your guests for coming and give them a little something to remember the day by. If you’re having trouble coming up with ideas, try looking online or even in party stores for inspiration.

Book a Photo-Booth Rental

Photo booths are a fun and popular way to get your guests involved in your wedding and create memories that last. What better way to have pictures of all the people at your wedding than to send them home with instant photos they can keep? They also make great gifts for parents, grandparents or anyone else who couldn’t make it to the wedding.

Write Your Vows

This is probably the most important part of the whole wedding (besides actually getting married, obviously). You can have a beautiful venue, gorgeous decorations and delicious food, but none of that will matter if you don’t spend some time on what you’re actually saying to your future spouse. Start by thinking about how you want to feel during the ceremony – romantic? Funny? Comfortable? Once you get an idea of what kind of tone you want to set for your day, it should be easy to come up with something that fits both your personalities.

Have the Wedding Officiant Invited to the Rehearsal Dinner

Once you’ve decided on the type of ceremony you’d like and booked your officiant, it’s time to invite him or her to the rehearsal dinner. This is not only a nice gesture but will also give you a chance to go over any final details for the big day. If your officiant is comfortable with it, ask if they wouldn’t mind saying a few words at the dinner – this can be a great way to get everyone even more excited for the wedding!

Photobooth users

2 Months Out Wedding Planning Checklist

Send the Wedding Invitations

The guest list is finished, the wedding invitations are printed, and you’re ready to start sending them out. When should you send your wedding invitations? Most experts would suggest that you should mail them out about three months before the big day. After all, finalizing the guest list and mailing out invitations is a lot of work.

Pick Up Your Marriage License

Believe it or not, you can’t just show up to your ceremony and expect to be legally married – you need to pick up a marriage license first! Each state has different requirements for obtaining a license, so be sure to do some research ahead of time. In most cases, you’ll need to apply in person at the county clerk’s office (Sometimes this can even be done online). You may also need things like proof of identity, proof of residency, and sometimes even blood tests. Once you have your license in hand, all that’s left is the big day!

Buy Wedding-Party Gifts

The next step is to buy wedding-party gifts. This includes the bridal party, groomsmen, parents, and anyone else who played a major role in your big day. Gifts can be anything from jewelry to personalized keepsakes. Thank them for their help and support with something that will make them smile every time they think of you on your special day.

Buy All Small Items

You have a lot of small items that you will need to buy for your wedding and that’s why having an organized wedding supply checklist is so important. If it is not included in the venue, you will need to rent or buy chairs, dishes, table linens and decorations. These things can add up very quickly. Many couples try to save money by purchasing these items from discount stores, but this can be risky.

Wedding favour in small plastic box

1 Month Out

Assemble Gift Bags

While not mandatory, gift bags are a great way to make your guests feel welcome. Fill the bags with plenty of useful items such as sunscreen, Advil and bottled water. You can also include some fun stuff like local snacks, candies or souvenirs. Our guests really appreciated the extra effort.

Pay Your Vendors in Full

Remember that you’ll have to pay your vendors in full before the wedding, so be sure to take that into account when figuring out your budget. If you’re unsure of how much you’ll need to spend, it’s a good idea to set aside at least half of the total amount due when planning for this expense. For example – if you’re planning an elaborate wedding with lots of flowers, you’ll probably want to set aside around $600-$700 for florists and designers. Keep in mind that these are just estimates based on average prices.

You Can Order or Customize Your Place & Escort Cards

Your guests may not realize it, but escort cards are a huge help for them. Not only do they let you know where to sit, but they also tell you what table to head to so you can meet up with your friends and family. Place cards take that one step further, letting each guest know exactly where to sit at the table.

Break in Your Wedding Shoes

So, the big day is finally here, and you’ve got your wedding all planned out. Your dress has been fitted, the guest list has been finalized and seating arrangements have been made. You’re feeling good and ready to take on whatever challenges might come your way—but wait! There’s one problem: You haven’t broken in your shoes yet. Now, don’t panic—we know that’s a lot of information at once! But if you’re worried about being uncomfortable while walking down the aisle or dancing with friends later on in evening then there are ways to make sure everything goes smoothly.

Bridal shoes

Hopefully our wedding planning checklist has given you a better idea of what needs to be done and when. Just remember to take things one step at a time, and enjoy the ride!

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4 Crucial Details Your Wedding Photographer Must Know

Details Your Wedding Photographer Must Know

Your wedding photographer has the job of ensuring that the most precious moments of your big day are captured. Right from your preparations to the moment you walk down the aisle and even to your reception, the photographers are there to document the most memorable day of your life. 

With their skills and experience, they can produce photos that you will surely love looking at for the years to come. 

However, it’s worth mentioning that your photographers will still need your instructions. Whilst they are skilled in what they do, they won’t be able to provide the documentation you want if you do not communicate any details your wedding photographer must know. If your photographers are not aware of that special, unique moment you had planned, this will only stress you out on what is supposed to be your special day. 

Bride and groom under the leaves at the Stockade Botanic Park

On that note, here are four of the many crucial details your wedding photographer must know about the day:  

4 Crucial Details Your Wedding Photographer Must Know

  1. The Day’s Schedule 

The big day will be full of events that you may want to be captured in beautiful pictures. Considering this, it is best to let your photographers have a copy of the day’s schedule along with the locations they need to be in. 

This copy will help them get a better idea of how the day is going to flow. On top of that, this will enable them to be where they need to be and when they need to be there. Ultimately, this helps them anticipate the next activities and set up their gear in advance. 

Once a photographer has this schedule, it would also be easier for them to use their experience and perhaps provide advice on how long things actually take. Knowing this and planning for it makes any wedding day that much less stressful.

Dog running through vines on wedding day
  1. Parking Space 

This is perhaps one of the most essential things you need to sort out in advance and prepare for your wedding photographers. 

Reserving a slot for them will help them park easily and spring into action right away. If your chosen venue has limited capacity, they will not have to spend minutes finding a vacant spot. Rather, they can park quickly, unload their equipment, and start setting up their gear. 

This is particularly important when holding a wedding within the city where parking is often at a premium and hard to find, also if asking your photographer to also provide a photobooth or other bulky equipment.

With the Wedding Car
  1. Group and Specific Photos

If you want to take several family and group photos, it’s a great idea to let your photographer know beforehand. However, take note that you will not be able to accommodate everyone as this will consume a lot of time. You need to pick out the important ones to give time for the other parts of the ceremony or reception. 

You must also let your photographers know if you have any family or friends who have a disability or a strong aversion to flash lighting. This will help them plan the location and lighting for the group shots appropriately. 

Finally, let them know about other special shots of you and your partner that you want to be taken. If you have any location in mind, feel free to share it with them as well. They will take it into consideration when planning the locations. 

Informing your wedding photographers of your preferred group and specific photos will allow them to prepare in advance. Ultimately this will help save time and make it easier for everyone to get the pictures taken. 

Drone group shot at Ekhidna WInes
  1. Surprises 

If you are planning a surprise for your partner, you must also let them know about it. When photographers know what is to come, they can position themselves beforehand to capture your partner’s reaction clearly and from the best angle. Don’t worry – we are usually pretty good at keeping secrets 😉

Surprise!

Finding the best wedding photographers for your big day is the fundamental step to gaining great memories of it. You also have a part to play in this—you must fill in your chosen people with details your wedding phtoographer must know. Supplying them with the information listed above will help them do their job well. Ultimately, this will enable them to get the best snaps of your love story’s momentous day.  

Looking for skilled wedding photography packages you can choose from. Get in touch today to know more about our services!

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How to Help Your Photographer Get Better Shots at Your Wedding

  • Bride and groom silhouette

 

Help Your Photographer Get Better Shots at Your Wedding

Every wedding photographer wants to capture their clients’ weddings perfectly. As the bride or groom, you also share the same goal. Of course, it can be tricky for you to assist them on your wedding day. That may leave you wondering whether there is anything you can do to help your photographer do their jobs as well as they can.

While your wedding photographer is in charge of producing your beautiful photos, their job requires teamwork and collaboration. This vital element is not just between them and their clients, but it also involves other vendors, suppliers, and guests.

How to Help your Photographer Get Better Shots at Your Wedding

You can help your wedding photographer get better shots at your wedding using the following tips:

Before the Wedding

Invite your photographer to your venue or rehearsals

It may not be part of the service offered by your photographer, but it will not hurt to invite them when to your wedding rehearsals, or even arrange to meet up and have a walk around. It is the best way for your photographer to see the venue and check the ambient lighting. They even get the chance to meet you and your family and friends before the big day, and this can help everyone feel comfortable with each other.

Alternatively if you can view a wedding your photographer has shot at your wedding venue in the past, it can give you an idea of what can and can’t work for your own day.

What I usually do is when I meet a new couple as their prospective wedding photographer, is to show them a wedding I had shot at their venue in the past, or failing that something similar so that they get a bit of an idea of what they will look like when being captured by me.

Burbrook forest wedding ceremony

Include buffers in the schedule

Make sure you allot a time buffer for each activity listed on your wedding day, as schedule changes are common in most weddings. For example, the bride may need to have her makeup and gown checked after the ceremony, and the groom might need to take a quick break at the same time. Even finding a location for the after-ceremony wedding shots may take several minutes. Some brides will also have a difficult time walking in heels, and this can slow everything down.

I’ve found that if I allocate 1 hour per location you’d like to take photos in this provides for ample time to take plenty of shots while also keeping things relaxed and not rushed.

Ekhidna wines wedding at sunset

On Your Wedding Day

Make sure your venue is spacious, bright, and clean

You can get beautiful photos if the location is clean, well-designed, well-lit, and with a stunning backdrop or view. It will make the job of producing quality and beautiful photos easier for your wedding photographer. The same goes for your place of preparation – a clean house will always look nicer than if it looks as though a tornado had just hit.

Ask your venue to ensure that the space has been cleared and tidied before the photographer arrives. That way, you can ensure that there are no distracting items in the background.

Reception setup

Know where you should stand during the ceremony

Traditionally, brides stand on the left-hand side, but this is entirely up to the couple. Wherever you choose to stand, try to make sure that there is enough natural lighting for both you and your partner and also so that one of you isnt staring into the sun. Another thing you need to ensure is that you stand in the middle of the aisle. If not, your photographer will have a hard time taking well-balanced wide shots from the aisle.

Botanic Park wedding ceremony with trees in background

Inform the Photographer on Schedule Changes

Keeping your photographers aligned with what is about to happen will help them get better photos of the event. While they may be following a schedule that you provided beforehand, keep in mind that these events do not always go as planned.

Make sure you, or ask your MC to give a heads up to your photographer before every special highlight, such as the grand entrance, the first dance, or the speech. Your photographer might need to change batteries or their camera settings in these special cases.

first dance in blue smoke

While it is important to trust your wedding photographer, there are many factors you can help your photographer work to their highest potential. Several factors will determine the quality of their work. As the bride or groom, there are ways you can help your photographer. Once you do your part, relax and enjoy your big day.

Are you looking for a wedding photographer? Sven Studios, headed by award-winning wedding photographer Steven Duncan, captures your precious moments in a fun and relaxing experience, giving you amazing photos you can treasure forever. Get in contact as we’d love to hear more about your day!

 

 

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The Importance of a Photo Schedule on Your Wedding Day

  • Bride and groom silhouette

 

Having a Photo Schedule on Your Wedding Day

Weddings are hectic affairs. You spend months and months preparing every detail like picking out the perfect dress and suit, decorating a venue, and sorting out a seating chart. When the wedding day finally arrives, it all whizzes by in a flash. Having a photo schedule on your wedding day will help certain ‘must capture’ events be remembered in your album.

There are so many things that have to fall into place in the span of a few hours. If even one element is late, it throws the entire day off. You will need to go from dressing up, getting to the venue on time, having the ceremony, and then entertaining guests at the reception. Somewhere in between, you will have dozens of precious moments with family and friends that you will want your wedding photographer to capture.

Wedding photographers are experts at observing events as they unfold and figuring out the best moments to capture. However, they can only be at certain places at once. The thing with modern, journalistic wedding photography is that they can’t ask you to repeat the moment because they got the angle wrong or the lighting was off. They have to work within the situation in front of them, timing included.

If you don’t want your photographer to miss out on anything during your wedding day, it’s best to take a small amount of planning time to make a deliberate effort to plan certain photos you’d like to have taken. You may have a general schedule of the major events, but getting down to the details such as having specific call times for bridal parties, setting aside an hour after the ceremony for intimate couple portraits, and making sure there are ample opportunities for group photos during the reception.

Having a photo schedule on your wedding day is an excellent way to ensure that you, your bridal party members, and your guests are camera ready at the critical moments. Modern wedding photography is all about ‘capturing the moment’ so to speak, so having a photo schedule on your wedding day seems a little counter-intuitive to that – however having a timeline still has merit when you’ve got your heart set on a certain type of photo, or specific setup you MUST have.

The Importance of a Photo Schedule on Your Wedding Day

If you are in the middle of planning your wedding day, these are the reasons why having a photography schedule is important:

You will want to take preparation photos

These will be your last moments as a ‘single’ man or woman. This will also be the last time your family will have you all to themselves. Taking the time to capture some candid photos as you prepare for the most significant moment of your life is something a lot of people feel as though isnt important; however when considering your album as a story of your day, it’s a wonderful opener, leading into the rest of the story of the day.

Also, having your photographer document your preparation is a great way to warm up to the big event, and get used to having a camera around all the time.

Bride looking out window

You will be surrounded by family and friends that you don’t see often

Your wedding may be the only occasion to bring all your friends and family together in one place. There are only a few other moments in your life when you will get to have them all in the same place celebrating a happy occasion. You will want to make sure you have keepsakes of your time together, so having a photo schedule on your wedding day will help capture everyone there.

bridal party peeking through window

You will need as much natural light as possible

The timing of your photoshoot is especially important if you plan on shooting outdoors. If you are going to have individual shots or your newlywed photos in a garden or a beach, you will need to make sure you go at the right hour, so you have enough sunlight for your photographer to work with.

Semaphore Beach Sunset

The unexpected can happen

As much as you want everything to go smoothly, things may not always go according to plan – in fact chances are they won’t. Unfortunate things can happen, like getting caught in a traffic jam between your hotel or the venue, or there might be a hiccup with the venue. Having a schedule will get you back on track even if you have to push some things back a bit.

Having a photo schedule on your wedding day is simply a way to list things that you need to happen on your big day – so if you need to rearrange things, it’s right there in front of you so you don’t forget.

Laughing

You can relax and focus on other things

With a schedule to guide everything, your MC can corral the photography crew into the right position to save time. You don’t need to be anxious thinking about whether you got a chance to pose with your grandparents, your university friends, or your colleagues from school. You can leave your worries behind and focus on wearing your most radiant smile instead.

Fun in the sun

You can never go wrong by taking a few extra steps in planning – even if it’s a very simple list of things that *must* be done. Wedding photography doesn’t get a do-over, so it is vital to control as much of the frenzy as possible. Your wedding photographer will work their magic, but only if you point them in the right direction.

Are you looking for wedding photography services? Our team of professionals will help you so you can look back on all the precious memories of your perfect wedding. Contact us today!

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Ultimate Wedding Photography Timeline Guide

  • The Ultimate Wedding Photography Timeline Guide

    Holding each other under the winspy trees

A wedding photography timeline is a vital part of wedding planning. You spend a fortune to make sure your wedding is something that turely represents who you are as a couple, so it’s best to make sure you get every important part of your wedding documented by your wedding photographer. Having a well-planned schedule helps to do this immensely. That being said though, a wedding photogrpahy timeline does not have to be complex – you only need to make sure it’s clear as to where your photogrpaher needs to be and when throughout the day.

Although wedding photographers should be quick and ready to capture important moments at all times, they also need some time and proper flow to produce quality photos for the couples. I’m not saying you need to say that your photographer should be ‘along the right wall of the barn while Jakod does his speech’ – it’s more about what time your makeup will be finished by in the morning, or when you pan to do your first dance in the evening.

Here’s everything you need to know before putting togtehr a wedding photography timeline.

Wedding Photography Timeline Guide

  1. The Preparation

Prep time is the best time to capture candid moments between the bride or groom and their family and friends in modern wedding photography, it’s become some of the most important photos to take to tell a story.. It is nice to capture moments that show how the whole wedding began. Little snippets of the couple getting dressed or made up will surely be a good reminder of how the preparations went. That will also remind you of your wedding vendors and how you feel at the moment.

Grooms wedding shoes
Helping put on wedding dress
Taking the wedding dress for a spin

What photos are taken: Portraits of the bride and groom. Take photos of the wedding preparations, the wedding details, and conduct group photos for the bridesmaids and groomsmen.

Recommended shoot time: I usually budget around 1 hour with the groom and his groomsmen, and between 1.5-2 hours with the bride and her bridal party. Adjust accordingly considering travel time between locations and you may also wish to take into account the possiblity that you may wish to have a ‘first look’ before the ceremony.

 

  1. The Ceremony

It is the most awaited part of your wedding—where the exchanges of vows and the witnessing of the union happen. Make sure to take photos of important moments.

Adelaide Sailing Club Wedding Ceremony
Burbrook forest wedding ceremony
Mt Lofty House Wedding Ceremony

What to take: Photographers should capture as much as they can during the ceremony. Take photos of the crucial moments, such as the bride and groom’s reactions, the kiss, the confetti, and the congratulations and hugs afterwards. It is a nice touch if the photographers have candid shots of the guests’ reactions too.

Recommended shoot time: Allocate around one hour for the whole ceremony – even if the ceremony isnt planned to go that long. Things happen at weddings that cause timelines to change, and the ceremony is not a part of the day you should skimp on. Some religious ceremonies can also go much longer than an hour.

 

  1. The Family and Important Groups

It is the part of the wedding ceremony that should be done as fast as possible – however it hardly ever pans out that way, and if it doesnt, although you’d want to remember your day with the special people in your life, remember that you can always take more pictures later – probably at the reception.

group wedding shot at st francis winery
Guest group shot
Bridal group

What to take: Take photos of the bride and groom with their immediate family and close friends.

Recommended shoot time: Allot around 30 minutes to do this. Since it can take longer, try and make a list of photos you’d want taken before the day and give it to someone who has a loud voice and can organise people. This will help this process become much less painful for all those involved.. It can also serve as the photographer’s guide to capture photos of everyone important to the groom and bride. Sometimes family politics make photos of certain people together something to avoid – so this can also help avoid sticky situations.

 

  1. The Couple’s glamour photos

This is the period of time during a wedding day where you’re able to get the bride and groom alone to capture the ‘pretty shots’ that are usually printed and put on the wall.

Ekhidna wines wedding vineyards
Bride and groom under a fallen tree
Inglewood Inn Wedding Photo

What to take: Take romantic shots of the newlywed and photos showing off the new wedding ring.

Recommended shoot time: I usually allocate about 1 hour per locations you’d like to travel to for this. One hour is probably too long for it, but it makes for a much more cruisey experience. It is best to schedule this session at least before the sunset. This way, you’ll get the best light in your photos.

 

  1. The Reception and Party

This is when the party starts and scheduled formalities like speeches and the first dance happen.

First dance
first dance in blue smoke
best man speech

What to take: Some of the event highlights to capture here are the cutting of the wedding cake, the first dance, and the dance of the bride and groom with their parents. You should also include here the venue shot, the food shot, the bride and groom’s photos with their guests, and other candid shots of guests.

Recommended shoot time: When making a wedding photography timeline, I usually just ask for when the reception starts, as if I’m asked to cover the whole day I’ll be staying until all the formalities have completed. If I was asked to cover a reception in an hourly package, an hour is usually enough to cover the cake cutting, first dance and possibly a speech or two. Consider the travel time to the wedding reception if your location is separated from your ceremony venue.

 

A successful wedding depends on successful teamwork and a well laid out wedding photography timeline helps with this so much!. Beautiful wedding photos come from a well-planned schedule and great quality photographers. To ensure less headache on your special day, make sure to prepare well, and work with professional photographers. Professional wedding photographers usually have a proposed schedule and shoot plans that they relay to the groom and bride. That should help ease the load for you.

If you want a fun and relaxing way of capturing your precious wedding memories, we are at your service! We are Adelaide-based wedding photographers in South Australia, ready to capture beautiful photos that will transport yourself back to the happiest day of your life. Get in touch with us today!